Free Calculators for Starting an Ice Cream or Coffee Business in the Philippines
The Ice Cream ROI Calculator and the Coffee Costs and Profit Calculator are two free Kreme City tools that estimate startup capital, cost per serving, monthly operating profit, payback period and break-even volume for a soft serve ice cream or coffee business in the Philippines, in Philippine pesos. As of August 2026, a soft serve setup built on a Gelprom GP 100 AP air pump machine at ₱276,000 plus ₱7,500 of starting stock totals ₱283,500 in capital, costs ₱17 in ingredients and packaging per 100 ml serving sold at ₱65, and covers its fixed costs at 4 servings a day. An add-on espresso bar totals ₱235,500 in capital, costs ₱55.57 per 12 oz cup sold at ₱120, and covers its fixed costs at 8 cups a day. Every other ice cream and coffee profit calculator online prices in dollars. These two are built on Philippine peso prices for TOP Creamery powders, beans, syrups and machines.
Prices verified August 2026. We update them because we sell these products.Free. Runs in your browser. No sign-up.
Magkano ang puhunan? What a soft serve cart and a coffee bar actually cost in 2026
Magkano ang puhunan, and magkano ang kita? Here are the two businesses side by side, using the calculators’ own August 2026 default builds. These are reference cases, not promises. Change one input and every number below changes, which is the whole reason the tools exist.
| What you are comparing | Soft serve ice cream | Coffee (add-on espresso bar) |
|---|---|---|
| Capital in the reference build | ₱283,500 | ₱235,500 |
| Entry-level equipment starts at | ₱102,000 (Friggo TC03) | ₱153,000 (espresso machine) |
| Cost of one unit | ₱17 per 100 ml serving | ₱55.57 per 12 oz cup |
| Selling price used | ₱65 | ₱120 |
| Profit per unit | ₱48 | ₱64.43 |
| Ingredient cost ratio | 26% | 46% |
| Break-even per day | 4 servings | 8 cups |
| Volume assumed | 60 a day, 30 days a month | 50 a day, 26 days a month |
| Estimated monthly operating profit | ₱81,400 | ₱71,759 |
| Simple payback | 3.5 months | 3.3 months |
| Units a day to recover capital in 12 months | 20 servings | 19 cups |
| 12-month operating ROI | 345% | 366% |
| Best fit | High foot traffic, hot weather, impulse buying, kids and families | Repeat daily customers, mornings, offices, schools, add-on to a shop you already run |
Figures are before income tax, financing and depreciation. Both columns assume flat demand for 12 months and the prices published in the Kreme City catalog as of August 2026.
Pick the calculator that matches your plan
Two tools, two different jobs. Both are free, both run in your browser, and neither one asks for anything before it shows you a number.
Ice Cream ROI Calculator
You are looking at a machine that costs anywhere from ₱102,000 to ₱379,000 and asking whether a cart or a kiosk can pay it back. Pick the flavor and the machine you are actually considering. You get your cost per serving, your profit per serving, your estimated monthly operating profit, the servings a day you need just to break even, and how many months until the machine has paid for itself.
It also models overrun, the air whipped into the mix. An air pump machine gets more servings out of the same 1 kg of powder than a gravity machine does, and that one difference can move your payback by months. Most ROI templates ignore it.
- 64 TOP Creamery powder flavors, real pack prices
- 10 machines, air pump and gravity, priced as of August 2026
- Soft serve or frozen yogurt, cart or kiosk
- Standalone location, or an add-on to a store you already run
Example only. At ₱65 a serving, 60 servings a day, 30 days a month and ₱283,500 total capital, this setup shows about ₱81,400 estimated monthly operating profit and a 3.5-month payback, and it needs 20 servings a day to return the capital within a year. Your location decides whether 60 a day is real.
Free. Runs in your browser. No sign-up.
Coffee Costs and Profit Calculator
Everyone says coffee has high margins. This shows you what one cup really costs once you count the beans, the milk, the syrup, the cup and lid, and the drinks you remake or hand to staff. Choose an espresso bar or a blended frappe menu, standalone cafe or an add-on counter in a business you already run. You get cost per cup, profit per cup, break-even cups per day, monthly operating profit, and payback in months.
It counts the things that quietly kill a coffee counter: delivery app commission on every cup that goes through the app, waste and remakes, the grinder people forget to budget for, and the barista an add-on counter will actually need once volume climbs.
- Real bean, syrup and sauce prices, costed per gram and per millilitre
- Espresso bar mode or frappe mode, with different builds and price points
- Standalone cafe, or an add-on counter to an existing business
- Machine, grinder and blender priced separately, with stock status shown
Example only. An add-on espresso counter at ₱120 a cup and 50 cups a day shows a cup cost of ₱55.57, about ₱71,759 estimated monthly operating profit on ₱235,500 capital, a 3.3-month payback, and break-even at 8 cups a day. Change one input and all of it changes.
Free. Runs in your browser. No sign-up.
How the math works, in plain words
Every ranking article about this business gives you a range. Here is the arithmetic instead, stated in words so you can check it against your own supplier quote.
How cost per serving and cost per cup are built
| Line item | Coffee, one 12 oz latte | Soft serve, one 100 ml serving |
|---|---|---|
| Main ingredient | Beans ₱20.97 (18 g dose at ₱1,165 per 1,000 g) | Ice cream mix ₱8 (59 g of mix after 70% overrun) |
| Milk | ₱19.95 (210 ml at ₱95 per litre) | included in the mix |
| Syrup or flavouring | ₱6.53 (from a 750 ml bottle) | not applied by default |
| Cup, lid, cone or spoon | ₱1.30 (12 oz paper cup at ₱130 per 100) | ₱8 |
| Other consumables | ₱2.70 | included above |
| Subtotal | ₱51.45 | ₱16 |
| Waste and loss allowance | 8%, ₱4.12 | 3%, ₱1 |
| Total cost of one unit | ₱55.57 | ₱17 |
| Sold at | ₱120 | ₱65 |
| You keep | ₱64.43 per cup | ₱48 per serving |
Prices for coffee beans, syrups and espresso equipment are the ones you would actually pay when you order.
What overrun is, and why the machine you pick changes your payback
Overrun is the air whipped into the mix as it freezes. One kilo of powder plus 2.5 litres of water makes 3.5 kg of mix. How much sellable product that becomes depends entirely on the machine, and it is the single most-ignored number in every ice cream business plan online.
| Machine type | Overrun | Sellable volume from 1 kg powder plus 2.5 L water | 100 ml servings per 1 kg pack | Effect on your ingredient cost |
|---|---|---|---|---|
| Air pump, for example Gelprom GP 100 AP at ₱276,000 | 70% | 5.95 L | 59 servings | Baseline, ₱8 of mix per serving |
| Gravity fed | 60% | 5.60 L | 56 servings | About 6% more mix in every serving |
| Generic or unbranded machine | 35% | 4.73 L | 47 servings | ₱10 of mix per serving, about 25% more, and warranty, parts and downtime are not modelled at all |
See the soft serve machines and powders in the Kreme City shop, or compute your cost per serving, payback and break-even servings per day.
Which situation are you in?
The same machine gives you a completely different payback depending on whether you are paying rent for it. These three situations cover almost everyone who opens these calculators.
| Your situation | What you already have | What the calculator changes | Why payback moves |
|---|---|---|---|
| Add-on to a business you already run, a sari-sari store, milk tea shop, canteen, carinderia or cafe | Space, staff, foot traffic, permits | Set rent and staff to zero or to the true incremental amount only | Capital is close to just the machine, so payback is usually the shortest of the three |
| Mall or supermarket kiosk | Foot traffic, but you pay for it | Enter Metro Manila kiosk rent, commonly ₱20,000 to ₱50,000 a month, plus one staff member | At ₱48 profit a serving, ₱30,000 of rent alone needs about 21 servings a day before anything else is paid |
| Standalone cart, stall or small cafe | Nothing yet | Fit-out, rent deposit, utilities and at least one person at the NCR minimum of ₱19,630 a month | The highest fixed cost base, so break-even per day is highest and payback is longest, but you own all the upside |
Planning from abroad? Both tools run on a phone and the PDF downloads to it, so an OFW can build the plan from overseas and send the same document to whoever will run the store day to day.
Why the internet says ₱10,000 and ₱2,000,000 for the same business
Search for the cost of a coffee business in the Philippines and you will be told ₱10,000 to ₱50,000 for an online setup, ₱50,000 to ₱300,000 for a kiosk, ₱500,000 to ₱2,000,000 for a full cafe, and ₱1,500,000 to ₱8,000,000 by other sources. For ice cream you will be told ₱9,000 for a reseller freezer package, ₱30,000 to ₱60,000 for a cart, ₱150,000 to ₱300,000 for an independent kiosk, and ₱300,000 to ₱1,000,000 for a franchise. Franchise pages will quote 80% to 90% margin. Lending companies will quote 10% to 20% net.
None of it is wrong, and none of it is comparable, because they are answering different questions. The 80% to 90% figure is gross margin on one serving before rent, staff and electricity. The 10% to 20% figure is net profit for the month after everything. The capital ranges differ because a cart, a kiosk and a cafe are three different businesses that happen to sell the same product. Nobody shows the arithmetic that produced their number, which is why the ranges never reconcile.
Your number depends on four things: the machine you buy, the price you can charge in your area, the units you can sell in a day, and whether you are paying rent. Those are exactly the four inputs the calculators ask for.
A free tool from a supplier. Here is why the numbers are still worth trusting.
You are right to be careful. A calculator built by the company that wants to sell you the machine is exactly the kind of thing that flatters your plan. Three things make these different, and you can check all three yourself.
The prices are real, and they are dated.
Every machine, powder, bean and syrup price comes from the published Kreme City and TOP Creamery catalog and is labeled as of August 2026: 10 soft serve machines from ₱102,000 to ₱379,000, 64 powder flavors, coffee beans at ₱1,165 per 1,000 g, fresh milk at ₱95 per litre, 12 oz cups at ₱1.30 each. When an item is on backorder, the calculator says so on the screen instead of quietly leaving it in your capital and letting you plan an opening date you cannot hit. We are not a bank, a franchisor or a market research firm. We are the supplier, so we know what a kilo costs today because we sold one this morning.
The tool argues with you.
If your selling price does not cover your cost per serving, it says the business loses money on every sale. If you enter zero rent for a standalone shop, it flags it. If you budget a barista below the NCR minimum wage of ₱755 a day, it tells you the real number is closer to ₱19,630 a month before 13th-month pay and employer contributions. If you plan 150 cups a day on a single-group machine, it tells you the machine is the bottleneck. If you assume 150 servings a day, it tells you to go and count the foot traffic first.
The warnings follow you into the PDF.
Page two of your proposal is titled Read These Before You Commit, and it carries every caution the calculator raised about your specific plan. A tool built to sell you a machine would have deleted that page.
If the numbers do not work, the calculator says so
There is no version of the result where the tool tells you to proceed no matter what. If your entered volume does not cover your fixed costs, it prints exactly that, and tells you how many servings or cups a day it would take before the business earns anything at all. If the capital takes more than two years to come back, it says to treat this as a long-horizon decision, not a quick payback. Waiting six months, choosing a smaller machine, or picking a different location are all real answers, and the tool will give you any of them.
Get a boss-ready PDF feasibility proposal, free
A consultant will charge you for a feasibility study, and the free ones online are someone else’s student paper from years ago with prices that no longer exist. Each calculator generates a 5-page PDF feasibility proposal from your own inputs, in minutes, at this month’s actual supplier prices. Inside: your investment breakdown, the cost of one serving or one cup, your monthly operating estimate, conservative, expected and strong scenarios, payback and 12-month ROI, a 12-month cumulative chart, and the daily volume you need to recover your capital within a year.
It is a document you can hand to a spouse, a business partner, a boss, a mall leasing team or a lending officer. Computing is free and anonymous. The PDF asks for a Philippine mobile number, confirmed by one SMS code, so we know it is a real number, and a person from the Kreme City business team may follow up with current prices.
Why a supplier builds free calculators
Kreme City is a Philippine supplier of soft serve ice cream powders, coffee beans and equipment, syrups and dessert ingredients, and is the most trusted partner of TOP Creamery, the manufacturer. We supply carts, kiosks, cafes, milk tea shops and resellers all over the country, which means we see what happens after the purchase. We see which setups are still running in year three, and which ones stall because the owner planned for 100 servings a day in a place that gives 35. These calculators are that experience written down as arithmetic.
We keep them current on purpose. Prices are pulled from the live catalog and dated on the page. Stock status is checked against the store, so a backordered grinder shows as a backordered grinder. The wage assumption is checked against the current NCR wage order. When prices change, we update the tools and change the date. The same team that maintains these tools is the team that answers your quotation.
Frequently asked questions about the Kreme City calculators
Which calculator should I use, the ice cream one or the coffee one?
Use the Ice Cream ROI Calculator if you are costing soft serve or frozen yogurt, and the Coffee Costs and Profit Calculator if you are costing espresso, lattes or frappes. The ice cream tool picks your powder and machine and models overrun, which sets how many servings a 1 kg pack yields, 59 servings of 100 ml on an air pump machine at 70% overrun. The coffee tool builds one cup from your bean dose, milk, syrup and cup, and compares a standalone cafe against an add-on counter in a business you already run. Many owners run both and compare payback before choosing.
Are the Kreme City calculators really free, and do I need to sign up?
Both calculators are free and need no account, email or signup to compute. You can change every assumption and see cost per serving or per cup, monthly operating profit, payback period and break-even per day without giving any personal details. Only the optional PDF feasibility proposal asks for a Philippine mobile number, verified by a one-time SMS code, and that PDF is free as well. By downloading it you agree that the Kreme City business team may follow up with current prices.
Magkano ang puhunan sa ice cream business sa Pilipinas?
As of August 2026, the Kreme City reference build for a soft serve business is ₱283,500: a Gelprom GP 100 AP air pump machine at ₱276,000 plus about ₱7,500 of starting stock. An entry-level setup starts at ₱102,000 with the Friggo TC03 two-flavor countertop machine. Ang puhunan mo ay depende sa machine at sa lugar mo. A cart, a mall kiosk or a standalone store adds fit-out, rent and staff, and the calculator lets you enter all three yourself.
Is an ice cream cart or a coffee business more profitable in the Philippines?
It depends on your foot traffic and your price point, not on the product. In the calculators’ August 2026 defaults, soft serve at ₱65 a serving, 60 servings a day, 30 days a month, on ₱283,500 capital shows about ₱81,400 estimated monthly operating profit, a 3.5-month simple payback, and break-even at 4 servings a day. An add-on espresso bar at ₱120 a cup, 50 cups a day, 26 days a month, on ₱235,500 capital shows about ₱71,759, a 3.3-month payback, and break-even at 8 cups a day. Run both with the daily volume your own location can realistically give, and compare the break-even lines rather than the best case.
Where do the prices in the calculators come from?
The prices come from the published Kreme City and TOP Creamery Philippine price list and are labeled as of August 2026 inside both tools. They are the prices you would actually pay when you order: 10 soft serve machines from ₱102,000 to ₱379,000, 64 powder flavors, coffee beans at ₱1,165 per 1,000 g, fresh milk at ₱95 per litre and 12 oz cups at ₱1.30 each. When an item is on backorder, the calculator says so instead of hiding it, and you can override any figure with your own supplier quote, your own rent and your own selling price.
Is this just a way to sell me a machine?
We sell machines, powders, beans and syrups, and we are not going to pretend otherwise. But look at how we actually earn. The machine is one sale. The powder and the beans are a monthly relationship that lasts for years. Someone who opens at 30 servings a day because a calculator flattered them closes in eight months and never buys from us again. We are better off when the numbers honestly tell you to wait, to pick a cheaper machine, or to find a busier corner. That is why the tool prints warnings against your own plan, and why you never have to buy anything to use it.
Can I use the results to convince a partner, my boss or a lender?
Yes. Each calculator generates a free 5-page PDF feasibility proposal from your own inputs: the investment breakdown, the cost of one serving or one cup, the monthly operating estimate, conservative, expected and strong scenarios, payback and 12-month ROI, and the daily volume needed to recover your capital within 12 months. Page two is titled Read These Before You Commit and carries every caution the calculator raised about your specific plan. It is generated in minutes at this month’s actual supplier prices, which is not true of a downloaded student feasibility study from years ago. The numbers are planning estimates, not a guarantee of earnings.
Do the calculators work on a phone?
Yes. Both run in any modern mobile or desktop browser with nothing to install, and the PDF proposal downloads straight to your phone. This is useful if you are an OFW or still employed and planning the business from abroad or between shifts, since you can send the same PDF to whoever will run the store day to day.
Three steps, and you only take the ones you want.
Open either calculator and enter your setup. No account, no email, nothing installed. About three minutes.
Open a calculatorA proposal you can hand to a spouse, a partner, a boss or a lending officer. It carries your assumptions, your cost per serving, your monthly profit, your payback, a 12-month chart, and the cautions that apply to your specific plan. One SMS code to a Philippine mobile confirms it is you. Still free.
Get the free PDF proposalBring your numbers. We will tell you honestly whether we think they hold up, and send a written quotation with current prices, stock and lead times. No obligation, and no pressure if you decide to wait.
Ask for a written quotationThese are planning estimates based on the assumptions you enter, not a guarantee of earnings. Results vary by location, season and execution. Figures are before income tax, financing and depreciation, and exclude the 3% percentage tax on gross receipts or 12% VAT once you pass the ₱3 million threshold. Prices as of August 2026.
Next on the list: a Milk Tea Profit Calculator and a Menu Pricing Helper. Tell us which one you need first.
